Front Office Manager

Employment Type

: Full-Time


: Miscellaneous

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The Barfield, Amarillo, TX

*Position is based at The Barfield property in Amarillo, TX

Meet The Barfield, Amarillo's Premiere and Never Pretentious Luxury Hotel
Embodying the progressive spirit of Amarillo's founders, The Barfield is a new hotel that brings modern luxury and charm to a historic landmark for an upscale take on Southern hospitality. Reimagining the old Barfield Building with 112 boutique accommodations, two unique dining concepts, 2,500 square feet of chic event space, and endlessly inviting hospitality, our full-service hotel is the one West Texas has been waiting for.


REPORTS TO: General Manager
STATUS: Exempt

SUMMARY: The Front Office Manager is accountable for the effortless and seamless movement of guests in and out of the hotel and providing exceptional levels of guest service through the guests' stay. Responsible for acting as Manager on Duty, anticipating and resolving problems and creating an environment that is warm and welcoming.


The Front Office Manager recruits, selects, and retains a quality Front Office staff, including Front Desk Associates and Valet/Bellmen staff.

Supervises the front office to ensure that Front Desk and Valet Staff are adhering to all hotel procedures, regulations and standards, while striving towards total guest satisfaction.

The Front Office Manager ensures smooth, efficient and professional operation of all front office operations including check-in and check-out of all guests through proper handling of guest accounts.

Initiates and implements up-selling techniques to promote hotel services and facilities to maximize room occupancy and overall revenue.

Trains each Front Office Associate and Valet to deliver efficient, excellent service to customers and guests. Ensures Associates have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events.

The Front Office Manager leads by example: Provides Great Customer Service to all Guest in a warm and Friendly Manner.

Audits all work for accuracy and consistency on a regular basis. Maintains high standards of each Associate's work performance through continual monitoring, the issuing of evaluations, and performance improvement plans, coaching or corrective action as necessary.

Enforces adherence to the Company's standards of dress and appearance.

Works with General Manager to constantly improve hotel curb appeal, lobby presentation and arrival/departure experience.

Verifies payroll on a daily and weekly basis for all Front Office and Valet personnel.

The Front Office Manager handles customer complaints, credit card chargebacks, and customer care cases.

Develops knowledge of frequent guests and their special requests and needs.

Provides excellent customer service and service recovery when necessary. Resolve guest relation problems skillfully with a willingness and desire to understand a guest's viewpoint while keeping within Company policies.

Responsible for proper key control and other security measures.

Organizes and maintains Front Office records and equipment to control the inventory of Front Office supplies and forms.

Becomes knowledgeable of emergency/fire evacuation and safety procedures and train staff as needed. Must be trained to use an Automated External Defibrillator and know medical emergency procedures. Informs General Manager of any unsafe conditions.

The Front Office Manager maintains on-going communication with the Housekeeping Department on all Housekeeping/Front Desk matters, the Controller on all Accounting/Front Desk issues, the Reservation Office on all Reservation/Front Office matters, and all other departments as needed.

Provides timely weekly work schedules, posted at least three (3) days before the start of the new workweek.

Must be capable of performing all duties of the Front Desk for any position.

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