Coordinator III (S02259P)

Employment Type

: Full-Time


: Miscellaneous

Job Summary

Coordinate the annual inventory certification process for the university which includes data management, communications, scheduling, customer service, physical capture of university assets on campus and inventory reporting.

Essential Duties and Responsibilities

Generates Excel reports from UT Share and departmental inventory software of all active university assets. Assists with the creation and processing and presentations of all inventory related communications, including instructions, memos, forms, presentations, and departmental emails. Maintains an Inventory calendar in MS Outlook and coordinates file sharing of documents between Inventory and university departments. Schedules appointments with departments to scan assets. Coordinates the scanning of inventory tags and the physical locations of all assets in University buildings and facilities and performs departmental reviews. Monitors and provides updates of the inventory completion rate and creates various reports for other administrative departments. Assists in writing inventory policy, procedures, and guidelines in accordance with state laws and university rules. Performs other duties as assigned.

Required Qualifications

Bachelor’s degree. Three (3) years of experience in property management, inventory, business, finance, accounting, information systems, administrative support, or the equivalent experience. Seven (7) years of experience in or related experience.

Preferred Qualifications

Master’s degree plus three (3) years or more Oracle People Soft, Asset Management or other computerized database and document system experience. Proficiency with MS Office and People Soft. Excellent communication skills, both written and verbal.

Working Conditions Special Conditions for Eligibility EEO Statement

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Number of Vacancies 1 Desired Start Date Open Date Review Start Date Open Until Filled Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

  • * How many years of experience do you have working with PeopleSoft? None/less than 2 years 2 to 3 years 4 to 5 years 6 years or more
  • * How many years of experience do you have in business accounting? None/less than 2 years 2 to 3 years 4 to 5 years 6 years or more
  • * What is your skill level using Microsoft Office Suite (Word, Excel, Outlook, etc.)? (Proficient is the highest skill level) No skills/Basic Intermediate Advanced Proficient
  • * What is the highest degree you have attained? (Please specify in your resume) Associate's degree Bachelor's degree Master's degree or higher None of the above
  • * What is your skill level with verbal and written communication? (Proficient is the highest skill level) No skill/basic Intermediate Advanced Proficient

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